In this article

• Reading your calendars at a glance
• Filtering and understanding your calendar
• Choosing the right calendar for the job
• The Planning calendar
• The Multi-rental calendar
• The Monthly calendar
• The Rate simulator
• Export your calendar

Reading your calendars at a glance

Your Smily calendars are built to show you the information you need to manage bookings without opening each one individually. As you look more closely at a booking — from a quick glance to a full click — the calendar progressively reveals more detail. This article explains what you can see and how to use it.

See key booking details directly on the calendar

Every booking pill on your calendar surfaces the essentials at a glance, so you can scan your schedule and understand each reservation immediately. Directly on the booking pill you can see:

• Channel source — where the booking came from (for example, Airbnb, Booking.com, or a direct booking)
• Number of guests
• Payment status
• Booking tags

Why it helps: You can triage and treat bookings quickly — checking who's arriving, whether they've paid, and through which channel — without leaving the calendar or opening each reservation.

Spot guest birthdays automatically

When a guest's birthday falls within their booking dates, a cake icon appears on the booking. The icon shows across the different booking formats so it's easy to notice.

Why it helps: It's a simple way to spot an opportunity for a thoughtful touch — a welcome note, a small gift, or a birthday message — that elevates the guest experience.

Hover for quick context

Hover over any booking to open a quick preview with more detail, including:

• Booking dates and times
• Payment amount
• Guest details

Why it helps: You get richer context for a reservation in a single movement, without committing to opening it.

Click to open booking details

Click a booking to open its details in a dialog window, right on top of the calendar. From here you can:

• Review all the key information for the reservation
• Make light edits directly in the dialog
• Open full edit mode when you need to make deeper changes

Why it helps: You can review and adjust most bookings without ever navigating away from your calendar, and still drill into full editing when you need it.

Filtering and understanding your calendar

Filters are available and consistent across calendar views, and they work hand in hand with a smart search.

• Combine filters and search to narrow your calendar to exactly the bookings or rentals you care about
• Use the Clear button to reset all filtering in one click
• Hide the filters panel when you want more room to see your rentals

Why it helps: You can quickly isolate what matters — a channel, a rental, a status — and reclaim screen space when you don't need the controls.

Use the legend to decode colors and symbols

Not sure what a particular color or symbol means? Open the Legend to see what each status and indicator represents.

Why it helps: The legend removes any guesswork, so every color and icon on your calendar has a clear meaning.

Choosing the right calendar for the job

Smily offers four calendars, each designed for a different need — some operational, some strategic. Property managers range from a handful of rentals to well over a thousand, and your needs change depending on the moment. Rather than forcing everything into one view, each calendar is optimized for a specific task. This article helps you choose the right one.

In short: Use Planning to research availability over the long term, Multi-rental to manage many properties day to day, Monthly to focus on a single rental, and the Rate simulator to understand pricing and availability rules.

The sections below explain each calendar in detail.

The Planning calendar

What it's for

The Planning calendar is designed for researching a long-term availability window, with months displayed one below another, for a small group of rentals. It's ideal for portfolios of up to around 5 rentals, and it's strongly recommended if you manage a small portfolio.

Key advantage

You can see 2 or 3 months at once for a group of similar rentals — all without scrolling. This makes it easy to assess availability across a season at a glance.

How to use it

• Use it to research and plan availability over the coming months for a small set of rentals.
• Compare months side by side (stacked) to identify open periods and plan ahead.

Tip: You can also view a single rental over 6+ months for true long-term planning.

Who it's best for

Owners and managers with smaller portfolios who think in terms of seasons and longer horizons rather than day-to-day turnover.

The Multi-rental calendar

What it's for

The Multi-rental calendar is built for spotting gaps and managing check-ins and check-outs across many rentals at once — typically 15 or more — over a window of up to 3 weeks.

Key advantage

It uses a single-line horizontal timeline for each rental, maximizing the number of rentals visible on one screen. This density makes it the go-to view for managing a large portfolio operationally.

How to use it

• Scan across rentals to spot gaps in occupancy and opportunities to fill them.
• Track upcoming check-ins and check-outs across your whole portfolio.
• On mobile, use horizontal scrolling and filters to navigate large portfolios comfortably.

Tip: Switch to the detailed ("zoomed-in") view using the view switcher to see more information per booking. Toggle back to the compact view when you want maximum density.

Who it's best for

Managers running medium to large portfolios who need an operational, high-density overview of daily movements.

The Monthly calendar

What it's for

The Monthly calendar is for the day-to-day management of one rental at a time, and for managing a single rental's occupancy over the longer term.

Key advantage

Focus. It uses a familiar month-grid layout, making it easy to check occupancy, confirm dates, and manage one specific rental.

How to use it

• Select a rental and review its month at a glance.
• Confirm dates and check occupancy for that property.
• Move month to month to manage that rental over time.
• On mobile, use the per-rental, per-month view for focused management on the go.

Who it's best for

Anyone who wants a clear, focused view of a single property using a familiar monthly grid.

The Rate simulator

What it's for

The Rate simulator is a diagnostic tool that calculates how your base rates become final prices. It breaks down the impact of seasonal rules, channel markups, and booking constraints you've configured.

Key advantage

It explains why specific dates are unbookable, and it provides direct links to where each constraint is set up, so you know exactly where to go to modify it.

How to use it

• Review a date and see how the final price is built up from your base rate, seasonal rules, and channel markups.
• When a date is unbookable, use the simulator to understand which rule or constraint is responsible.
• Follow the provided links to the relevant settings to adjust the rule or constraint.

Who it's best for

Any portfolio. Whenever you need to understand or troubleshoot pricing and availability, the Rate simulator shows you the "why" behind the numbers — and where to make changes.

Export your calendar

From the Calendar section, calendar view, you'll find the iCal link to export your calendar. You'll find all the information about how to sync your calendar with iCal in our dedicated article.